Overview

Employers are obligated to keep employee data confidential and secure, and must delete it when no longer needed for legitimate purposes. Check with your country's, state or provincial requirements on how long you need to keep employee information. Follow these steps to remove or redact an employee's personal Identifiable information (PII) from Windward Payroll.

From the Windward Payroll Navigator screen, select Employee Info button.

Select and Edit an employee record one at a time.

From the employee information tab, delete sensitive information such as:
- Home address
- Email address (personal or work)
- Phone numbers
- Date of birth
- Marital status
- Government identification numbers
  - Social Insurance Number (SIN) in Canada
  - Social Security Number (SSN) in the US
  - Passport or driver's license number (if stored)

Go to the Employee Details tab and delete any employee personal information such as TD1 or taxation values.
Go to the Contacts tab and delete any contact details of emergency contacts, family members, or persons set as the contact list, etc.

Go to the Payroll Items tab and delete any employee personal information such as taxable amounts or other values.
Go to the Accumulators tab and delete any employee personal information.
Go to the Benefits tab and delete any employee personal information such as vacation accrual or other values.
Go to the Direct Deposit tab and delete any bank account numbers, transit or branch codes.
Go to the Payroll Notes tab and delete any employee personal information.
Then click the Deactivate button on the employee's account.